Digital Fax Workflows

Connected clusters

• Fax Technology

In the archive

• Workflows
• Fax

Pages in this cluster

• Analog Fax vs Digital Fax
• Government Records Archives
• Scan-to-email workflow
• OCR for Books
• OCR for Newspapers
• OCR for Legal Documents
• Legal Document Archives
• The Decline of Office Fax Machines
• Shared Printer Workflows

Planned coverage

• What Is Internet Fax? — Defines internet/online fax as sending and receiving faxes through software and IP networks instead of a dedicated machine and phone line.
• How Fax-to-Email Works — Explains the store-and-forward path where an inbound fax is received by a gateway, converted to an image file, and delivered as an email attachment.
• How Email-to-Fax Works — Explains the reverse path: an email with an attachment is converted and transmitted to a destination fax number over a gateway.
• What Is Fax over IP (FoIP)? — Introduces FoIP as carrying fax sessions across IP networks and the two ITU-T approaches, real-time and store-and-forward.
• T.38: Real-Time Fax over IP — Describes the ITU-T T.38 recommendation for relaying a live fax session across an IP network without treating it as ordinary audio.
• T.37: Store-and-Forward Internet Fax — Describes the ITU-T T.37 model that carries fax images as email using SMTP for non-real-time delivery.
• The Group 3 Fax Protocol Explained — Explains the T.30 session negotiation and T.4 image coding that define classic Group 3 fax, the base that digital fax preserves.
• Anatomy of a Fax Cover Sheet — Breaks down the conventional fields of a cover sheet and what purpose each field serves in a transmission.
• Understanding Fax Confirmation Reports — Explains what a transmission confirmation report records and why it functions as evidence that a document was sent and received.
• Virtual Fax Numbers Explained — Describes what a virtual or cloud fax number is and how it decouples a fax identity from any physical line or device.
• Porting a Fax Number to a Digital Service — Explains the general concept of number portability applied to fax numbers, framed conceptually without carrier-specific claims.
• Receiving Faxes Online — Describes the workflow of receiving inbound faxes as files in an inbox or email rather than on paper.
• Sending a Fax from a Computer — A conceptual workflow for composing and sending a fax from a desktop or mobile device without a fax machine.
• Faxing over VoIP Lines — Explains why fax behaves differently over packet-switched voice than over the PSTN and the role of FoIP methods.
• Why Faxes Fail over VoIP — Explains, conceptually, how audio codecs, packet loss, and jitter disrupt the T.30 handshake and cause failed transmissions.
• Fax Image Formats: TIFF and PDF — Explains why fax has historically used TIFF for the transmitted image and how PDF is used for delivery and archiving.
• Secure Fax Transmission Basics — Explains general concepts of protecting fax in transit and at rest, such as encrypted transport and access control, without vendor or compliance claims.
• Archiving and Storing Digital Faxes — A workflow view of retaining sent and received faxes as searchable files within a document store.
• Fax in Healthcare Workflows — Neutral context on why fax persists in clinical document exchange and how digital fax fits, with no medical or compliance advice.
• Fax in Legal and Government Workflows — Neutral context on fax as a sanctioned submission method in some legal and administrative processes, with no legal advice.
• Fax Broadcasting Explained — Explains sending one document to many fax destinations as a batch, framed as a workflow concept.
• Setting Up a Paperless Fax Workflow — A conceptual end-to-end setup for sending, receiving, and filing faxes entirely as files.