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Workflows

Print Shipping Labels

Shipping labels must be sharp and scannable. This generic workflow covers correct sizing, media choice, and verification, without depending on any specific carrier or tool.

By PrinterArchive EditorialEdited by PrinterArchive Editorial

A shipping label only works if it is the right size and sharp enough to scan reliably. This workflow is deliberately generic and not tied to any particular carrier or software.

  1. Match label size to media

    Confirm the label document's size matches the physical label media so the content is not scaled or cropped.

  2. Disable scaling

    Print at actual size with any 'fit to page' or scaling option turned off, so barcodes keep correct proportions.

  3. Choose appropriate media

    For frequent shipping, thermal label media is common; for occasional use, adhesive label sheets on a standard printer can work.

  4. Print one test label

    Print a single label and confirm text is sharp and the barcode is crisp and complete before printing a batch.

  5. Verify scannability

    Check the barcode is not faint, stretched, or clipped. A poor barcode is the most common cause of rejected labels.

Frequently asked questions

Why is my shipping barcode not scanning?
Most often the label was scaled or printed at the wrong size, or the print is faint. Print at actual size on suitable media and check sharpness.
Do I need a thermal label printer?
Not necessarily. Frequent shippers often use thermal label printers; occasional users can print on adhesive label sheets with a standard printer.
Should I use 'fit to page' for labels?
No. Scaling distorts barcodes. Always print labels at actual size with scaling disabled.

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